Leave & Expenses
Request time off and claim money you spent on the job, right from your phone.
Use these when you need a day off, or when you've paid for something — like fuel or airtime — that your organization should pay you back for. Both go to your manager for approval.
Note: Leave and expenses need an internet connection. Unlike most of the app, they don't work offline — you'll be asked to get online first. Everything else (visits, orders, payments) still works without a signal.
Request leave
Open Leave from the menu. You'll see your leave balances along the top (how many days you have left of each kind) and a list of any past requests with their status.
📷 [SHOT: leave-1] — mobile — Leave screen showing balance chips and past requests with status pills — caption: "Your leave balances and the requests you've made."
To ask for time off:
- Tap to start a new request.
- Pick the type of leave (for example, casual or sick).
- Choose the from and to dates.
- Choose full day or half day.
- Type a short reason.
- Submit.
That's it — your request is sent for approval in one step. You'll see it appear in your list with a status pill (such as pending or approved).
📷 [SHOT: leave-2] — mobile — New leave request form with type, dates, full/half day, and reason — caption: "Pick the type, your dates, full or half day, and a reason — then submit."
Note: Once submitted, a leave request is sent straight for approval. Changes to a rejected request are handled on the web app, not the phone.
File an expense claim
Open Expenses from the menu. You'll see your past claims, each with a status pill, and a button to start a new one.
📷 [SHOT: expenses-1] — mobile — Expenses screen listing past claims with status pills — caption: "Your expense claims and where each one stands."
To make a new claim:
- Tap to start a new claim.
- Add one or more expense lines — for each, choose the kind of expense, the amount, and a short description.
- Choose the activity or purpose the claim is for.
- Add receipts using the camera — take a live photo of each receipt.
- Submit.
Your claim goes to your manager for approval.
📷 [SHOT: expenses-2] — mobile — New expense claim with expense lines, purpose, and a camera receipt button — caption: "Add your expense lines, the purpose, and snap each receipt."
Tip: Snap each receipt as you go, so you don't have to remember the amounts later. Receipts are taken with the live camera — there's no need to upload from your gallery.
Best practice: File expenses while the details are fresh. Clear amounts and a photo of every receipt make approval quick.